How To Print A Booklet In Word? Things You Need To Know

by CJ McDaniel // January 16 // 0 Comments

Booklet printing in Microsoft word should not be a difficult thing to do. The procedures to follow are quite similar to printing a page or an entire book. It is also possible to customize your booklet before printing it or use booklet templates that can be built into a word document, to simplify your work.

Keep in mind that any document can be easily turned into a booklet in Microsoft word. There will be no need to utilize a Microsoft publisher unless you just want to.

How do Your Print a Booklet in Word?

In summary, you can print a booklet in word from your file option on the Microsoft Word Home page, then go to the page set up window and follow the prompts. From the Page Setup window, you will get to the “Create your booklet content” option. Follow the prompts to the print section.

From the print section, you will have the option of printing on both sides. These are the basic steps you need to follow. You must check your Microsoft office if it comes with all the needed features for this purpose. Make sure you upgrade your Microsoft office if it doesn’t come with the necessary components.

What Are The Full Steps To Printing Booklet In Word?

You may want to customize your booklet with some of the templates in-built in Word. You can customize your booklet by clicking on “file” and then select “New”. Type “Booklet” inside the search bar provided, press “Enter” before selecting your choice of booklet template. Click on the “Create” button to set up your booklet.

To print a booklet in Microsoft word, you need to open the Microsoft word version then click on “File”, then click on “Print”. From the bottom of the list created, click on “Page setup”.

From the Page setup window, simply click on the “margins” tab, and under the multiple pages, choose the “Book fold” from the drop-down menu. Look at the options under the “Sheets” menu and click on “Select All” or choose the number of images you want to print.

You must use the “Gutter” option to set your margin and set it at a very small margin for the best result. Keep in mind that the gutter setting will determine the space between your page content and the fold located in the middle of your paper where you will likely bind the pages together.

The next step after setting your margin is to create your booklet content. Please keep in mind that the content of a booklet will print differently than your regular word document. It means, for instance, Page 1 and 4 will likely be printed on the same side while pages 3 and 4 will be on the other side.

Keep in mind also that each page size will shrink to the scale of half of the regular page in the landscape mode.

Choose the number of pages for your booklet at this stage. You will find the booklet number options on the “Sheets per booklet menu”. Select all if you want the content displayed on your computer before printing.

Add contents to your booklet at this stage now that the document has been formatted into a booklet format. You can at this point add your texts, images, and other things. You should be familiar with the formulation of graphics on Microsoft word document.

Save your booklet once formatting has been completed. On the top left corner of the home page, simply click on “File”. Choose “Save As”, and choose the location to which you want to save.

In case you want your file as a template and edit for the future booklet, simply choose the “Template” option from “Save as format type” from the drop-down menu. If you don’t need it as a format type simply keep the default setting. Name your file and click on “Save”.

Printing Your Booklet

To print your booklet, click on the “Layout” to see how the booklet will appear once you print it. Click the “margins” located at the top left-hand corner and you will see several options displayed. Click on “Narrow” from the menu, and choose whatever margin you prefer. Make sure the sizes of texts and images are not overly reduced.

Clean up all the formatting leftovers on the setup page. These include the rags characterized by the white place that can be cleaned up by simply justifying the text.

Scan through the document one more time to ensure that it looks the way you want it to appear on the booklet and fix any remaining rags.

Once you are ready to print, simply click on “File” and then select “Print” before changing the printing preference to the right setting on your printer. If your printer has been set to re-feed itself automatically printed documents then opt for “Print on both sides” from the settings. You can find the “print on both sides” option by clicking on the “Pages” drop-down menu.

Choose the option that includes the “Flip pages on short edge” to prevent the backside of the content from flipping upside down.

On the other hand, your printer may require that you manually re-insert, then choose “manually print on both sides”. With the settings for printing completed, you can continue to add pages and choose the right size for your booklet content. Make sure page contents don’t get lost in cracks when you bind them together, hence you should go for larger Gutter sizes.

Do not forget to select your paper size which in this case is 8.5 x 11 which is also the standard sheet size for printing paper. If you are using a different paper size, then you should select it from your options. Have a glance at your preview on the right panel by using the arrows a the bottom of the panel of the page and make sure it is correctly designed.

Click on the “Print” option located near the top of the window and it will automatically send the document to the printer for printing.

What Are The Benefits Of Using Microsoft Windows For Your Booklet Design?

When compared to the traditional booklet design and printing, using Microsoft word comes with several benefits that are highlighted below;

It is very simple and straightforward

If you follow the simple steps explained above, you will find out that using Microsoft word is much simpler than other ways of designing and printing out a booklet. You can have your booklet designed and printed in the comfort of your own home.

It saves costs

If you have to hire someone to design and print your booklets for you, you must be prepared to pay for the job. You can save yourself that amount by producing your booklet at home a no extra cost.

Several custom designs option

From a unique page layout to different font sizes for texts and image customization, there is a wide range of custom designs you can choose from. His will depend on the version of Microsoft Office you are using.

Ability to save your work as a template for future works

One of the best features of using Microsoft word for booklet making is that you can use your current work as a template for future work. This means you can easily edit your template when working on new jobs, to save time and energy. Depending on how you saved the template, you may have to incorporate new things when you use the old template for new works.

Errors To Avoid When Printing Your Booklet

Not having the updated Microsoft word may be your greatest mistake when making and printing out your booklet. Make sure you have at least Microsoft office 2010 installed on your computer before you begin creating your booklet.

Forgetting to use the “print on both sides” option is another common mistake people make. When you omit this option, you will end up printing along one side only and that means you will use twice the number of pages you ought to use.

No choosing the “Flip pages on short edge” is another mistake you may easily make. This option becomes necessary to prevent the backside of the content from flipping upside down. You must keep this in mind or your work may print out awkwardly.


It may take a few practices before you eventually master the procedures for creating and printing booklets via Microsoft word. You might be lucky to master the act on the first attempt. The first attempt is normally slower as you have to read through the steps and return to your work. With subsequent practice, you will eventually increase your speed and master the procedures without referring to guidelines.

Creating different booklet versions is fun, you may want to practice with different image sizes and fonts to strike a balance between every component that will make your booklet more meaningful and more attractive. From booklets, you can also create books, pamphlets, and other materials that are useful for different purposes.

About the Author

CJ grew up admiring books. His family owned a small bookstore throughout his early childhood, and he would spend weekends flipping through book after book, always sure to read the ones that looked the most interesting. Not much has changed since then, except now some of those interesting books he picks off the shelf were designed by his company!