Backing up creates copies of data if the originals become corrupted, lost, or deleted. While commonly applied to computer files, backing up can apply to any form of storage media containing essential files and information.
Backing up is essential when publishing a book; it involves creating multiple copies of the manuscript and other related materials in case any originals are lost or damaged, including digital files, printed copies, and audio/video recordings.
Backing up is an integral component of publishing. By having copies available of original materials in case something happens to them or the author/illustrators no longer provide copies, backup ensures a book can still be published even when something goes amiss with its publication process.
There are multiple approaches for safeguarding book project data. One way is simply making copies and placing them safely away – such as in a fireproof safe or bank deposit box.
Opting to store digital copies on separate hard drives or in the cloud is less vulnerable to physical damage; however, you should remember that digital files could become corrupted over time.
Finally, some publishers opt to scan all materials in a book and store them digitally as digital files as an effective backup strategy – although this approach can be time-consuming and expensive.
No matter which approach you adopt for data backup and storage, multiple copies must exist in case one becomes corrupted or lost in an unexpected disaster. Always store them separately so they do not perish together in one incident.